Improve Your Email Style

By: Judith Peterson

Theft of your personal date from email is not an amazing event, as many of the similar events are coming before us day by day. Hacking of personal data with US vice presidential candidate Sarah Palin can be an apparent example to make you aware at all. You put your several sensitive date while opening an email account, so it entails for being alert always to skip from any hacking.

Normally there are two requirements to enter any email account, the email ID and the password. Your email ID is know to all whom you mail or chat but only it is the password that make your account personalized. So, the hackers now have only the need to know your password to hack any information out from there. However you may be awry that how can one know your password that always remains secret with you? Yes you are true to some extent but the reset option enables the hacker to create a new one and use it as account holder.

So the critical aspect to be followed here is to filling out your account form with much cautious. For your password security you have to answer one or two questions asked by the mail service provider. Normally you choose only those questions which are very common or for which you can retain the exact answer anytime. These are generally your phone number, house number, your pet dogs’ number. But all these should be avoided while answering the question there. The hackers normally guess such questions and take advantage of the reset option to get a new password for your Email ID. Further many of you have habit of noting down the detail on page that too is dangerous, may be it can be trapped with some one closer to you.

Besides this you always choose a strong password that includes numerical and character or even symbols often. However it depends upon the service provider that whether they are allowing such option or not but when you mix a character with the numerical it becomes considerably tough to be hacked by any hackers. Like you can answer your security question as my+pet+dog+name +is+abc. Further some service provider let you put your won question, so always see if you are getting this option or not. If you get this option then you can put more security to you email account.

Since, you never will want to share your some of personal information, getting a much secured email ID can be an issue with you. With the time technology has witnessed changes and developments but it has some flaws that worry you often. To have a more entrusted email account you need to take all those preventive steps that build a strong security wall for you.

By: Ge Shilrey

eMail management has become a high priority for all businesses, both large and small, with most written correspondence being delivered in email form. Businesses can use tools like SharePoint to manage most of their important business documents, but the inability to easily place emails into SharePoint and share those files within a document library is a problem that many SharePoint users have encountered. nSynergy developed a tool called myDocs to integrate SharePoint and Outlook, and finally solve the problem of managing email within SharePoint.

*Drag and drop emails into SharePoint folders

With myDocs you can now use Outlook to drag and drop emails directly into specific folders that represent SharePoint document library folders. You can also view, open, create and access documents and emails directly within Outlook. With emails, documents and other files being accessible through Outlook, everyone in your workplace can use Outlook and SharePoint together to create a powerful yet simple document management tool. The ability to automatically move emails from Outlook into SharePoint and create document library folders from Outlook is a process that will energize your SharePoint 2007 workflows.

*Familiar interface, powerful search

myDocs leverages the familiarity of the Outlook interface and the powerful automated features of SharePoint. Metadata from emails such as Date Received, Date Sent, From and other fields are transferred automatically into a document library’s columns by simply dragging and dropping emails into Outlook folders. This makes it easier to filter and search for these emails and utilize the power of the SharePoint document library views.

*Integrate SharePoint and Outlook

myDocs allows you to easily save emails and email fields into SharePoint document libraries both online and offline. View this demonstration to find out more about dragging and dropping emails into SharePoint and accessing your SharePoint document libraries without ever leaving Outlook. myDocs is fully compatible with SharePoint Portal Server 2003 & Microsoft Office SharePoint Server 2007.

About nSynergy

nSynergy SharePoint Document management and collaboration software architectures allow organisations to centralise and better manage all electronic information with its seamless integration of Microsoft SharePoint into the Microsoft Office suite of products in intranet, extranet and internet. The ability to simply create and deploy extranets and portal sites allows these firms to build stronger relationships with clients and increase the productivity.

By: Renu Singh

Recently, search giant Google Inc. has added some new features to its Web mail service Gmail.

The intuitive, efficient, and useful beta version of Gmail was available for general public from February 7, 2007. Gmail is getting more and more popularity day by day and till date it has millions of users. This feature will make you to walk through the additional features that are adde In this feature I am going to present additional features added by Google to Gmail.

Group chat is a small but interesting feature for Gmail users that allows you to chat with more than one friend at the same time. This can be achieved by following these simple steps:

• Start a chat with a single person in your Contacts list.

• Once you've started the chat, click Options at the bottom left of your chat window and select Group Chat.

• In the labeled "Add a person to this chat"; enter the name of the contacts you want to add to your group chat.

The group chat will continue until all participants have left.

Free IMAP (Internet Message Access Protocol) feature will automatically and instantly synchronize your inbox with your phone or your desktop and you can make changes from anywhere to your inbox. IMAP creates a constant connection between mail clients (desktop and/or mobile) and Gmail. The feature also allows users to download messages from Gmail's servers onto their computer so that they can access their mail with a programme like Microsoft Outlook Express or Apple Mail.

Increased attachment limit is another distinctive amendment is that Gmail has fixed attachment limit to 20 megabytes (MB). But, when you add an attachment, the size of a file may increase because transport encodings are automatically added and it means that in some cases, attachments that are 17 to 20MB in size may push the total message size to above 20MB. Attachment is actually a computer file which is sent along with an e-mail message which can be sent in either in unencoded form, or encoded form.

A message notification provides you a better and smarterway to access your mails as this feature notify you on your phone, when you got a new message in your inbox. More so, if someone sends a reply while you're in the middle of reading a conversation or replying to it, you'll get a notification that a new message has arrived. You can easily update your Gamil by clicking "update conversation" option in your mailbox.

Get mail from other accounts allows you to retrieve your mails either new and old from up to five other email accounts and have them all in Gmail and you can create customized 'From:' address, which allows you to send messages from Gmail. One thing that should be taken into consideration is that you can only retrieve mail from accounts that have POP3 access enabled.

New Gadgets surfing features provides you an option to integrate Google Gadgets in Gmail's left-hand navigation bar. For the initial phase, the company has provided two sample Gadgets Google Docs and Calendar. The Gadgets can be easily enabled through the Gmail Labs tab in the Settings menu. Google has also added a Gmail Labs option to `Add any gadget by URL,' which allows you to add any Gadget using iGoogle.

An emoticon is a symbol or combination of symbols used to convey emotional content in written or message form. Examples of well known emoticons are the smiley faces. Emoticons have been available on Google Chat for quite some time, but recently they made their appearance on Gmail. Besides the common gestures like smiling or winking, the new emoticons have been added to help users get their points across better.

At crux, we can say that the above additional features will make Gmail more efficient and usable for users.